COMPETITION TERMS & CONDITIONS

These are the terms and conditions (“Rules”) that apply to the ‘Still Life – Recalling Lockdowns through Photography competition’ (“Competition”).

By entering the Competition, each entrant agrees to the following Rules.

Collateral Global is a UK registered charity dedicated to researching, understanding and communicating the global impacts of policy responses to the COVID-19 pandemic. Collateral Global is a company limited by guarantee with company registration number 12998042.

A condition of entry is that entrants permit Collateral Global to incorporate and use entries in its social media feeds and other publicity (but entrants understand Collateral Global is not obliged to do so) on the terms set out below. If you have any concerns or questions, please contact us at daniel@collateralglobal.org.

1. Promoter: Collateral Global, with a registered office at Collateral Global, 71-75 Shelton Street, London. (“Promoter”).

2. Entry period: The Competition is open for entry between 25 October 2024 and 11:59pm on 20 January 2025 (“Entry Period”).

3. How to enter: to enter the Competition entrants must do the following: a. Visit: www.collateralglobal.org/photo-competition/

b. Use the form to submit up to 15 photographs capturing the essence of the lockdown period 2020-2022

Before entering, please ensure the entry complies with Submission Guidelines explained below and ensure familiarity with these Rules and ways your Submission could then be used in connection with the Competition.

4. Submission Guidelines: Entrants must comply with and ensure their entry (“Submission”) complies with the following guidelines (“Submission Guidelines”). The Promoter may make exceptions at its sole discretion, where it considers it necessary to do so:

a. Each Submission must be the entrant’s own original work. By providing a Submission, each entrant warrants and represents (i.e. guarantees) that all elements of the Submission are the entrant’s own original work, that the Submission was created by them only, and is owned only by them, and further that the use of the Submission for the purposes described in these Rules does not infringe intellectual property rights (or any other rights) of any person or organisation.

b. Submissions must not have been created in the course of an entrant’s employment, unless the entrant has explicit consent from their employer. The entrant must provide proof of consent if requested by Promoter..

c. Submissions must not include watermarks or frames. Submissions must not include third-party copyright work (such as a painting or photo) without the written consent of the copyright owner. The entrant must provide proof of consent if requested by Promoter..

d. If the Submission shows an identifiable person, or more than one person, each person (or their parent or legal guardian if a minor) must have consented to be featured in the Submission. Any individual featured must be capable of giving valid, informed consent. The entrant must provide proof of consent if requested by Promoter.

e. Submissions must not include any confidential information or personal information concerning any person (such as an identifiable address or medical information) without the consent of that person (or their parent or legal guardian if a minor). The relevant individual must be capable of giving valid, informed consent. The entrant must provide proof of consent if requested by Promoter.

f. Submissions must be in the form of a still digital image and must adhere to the following specifications: maximum of 5000 pixels on the longest side, maximum 75 dpi, minimum JPEG quality 10; maximum size of each image is 10MB.

g. Submissions must be labelled with the date and whereabouts of the image, for example “March 9, 2020, Piccadilly, London, U.K.”. Entries that do not comply with this requirement will be deemed invalid (except at Promoter’s sole discretion).

h. Any digital file uploaded supplied to Promoter must not include or contain any code of a malicious, destructive or disruptive nature (including without limitation any kind of malware, virus or spyware).

i. By entering the Competition, the entrant warrants and represents (i.e. guarantees) that he or she has not done anything or made any public statement (oral or in writing) that could reasonably be regarded as derogatory or disparaging of the Promoter.

j. By entering the Competition, the entrant warrants and represents (i.e. guarantees) that they know of no information, facts or circumstances related in any way to the entrant that could reasonably be considered damaging or embarrassing to Promoter by virtue of the association between Promoter and the entrant arising from entry into the Competition.

5. IMPORTANT: Use of Submissions: By entering, each entrant irrevocably agrees that:

a. The Promoter has the right to use Submissions in the ways set out in these Rules, including the right to use the Submissions as part of and in connection with the Competition and related publicity and marketing activities by the Promoter.

b. The Promoter has the right but not the obligation to incorporate Submissions into a book to be published in 2025, and a public exhibition or exhibitions.

c. You will still own your Submission, but it may be used by Collateral Global for marketing purposes, in which case no royalties or other compensation will be payable to entrants. The rights to use images shall be decided by the Promoter in its sole discretion and may be changed at any time.

d. Entrants grant a royalty-free licence, right and permission for the Promoter to use and exploit the Submissions, in any and all media whether now known or hereafter invented, in perpetuity (i.e. forever).

e. Entrants waive all and agree not to assert any moral rights (or similar or equivalent rights) in their Submissions, wherever in the world such rights might apply or arise.

f. Entrants will not do anything, including entering into agreements with any third party, that may have the effect of limiting, restricting, interrupting or interfering with the rights of the Promoter or any individual or organisation to use the Submissions in the ways permitted by or set out in these Rules.

g. Entrants will not do, say or publish anything that brings or is likely to bring users of their Submission(s) into disrepute.

h. Entrants may withdraw any of their Submissions before the end of the Entry Period by informing the Promoter formally in writing (via email to the email address set out in these Rules) before the end of the Entry Period. Otherwise, entrants cannot withdraw their Submissions or withhold or revoke permission for their Submissions to be used in the ways described in these Rules.

i. Where the Promoter considers it appropriate and practical to do so, the Promoter will credit the entrants by name when the Promoter itself uses any Submissions on its website or social media channels. However, entrants agree and understand that when other organisations or individuals’ access and use any Submission that forms part of the Collateral Global digital gallery of images, they will have the right but not the obligation to credit any entrant.

6. Winner selection: All valid and eligible entries will be shortlisted by a panel of judges comprising representatives of the Promoter and at least two independent judges. The final selection of images will also be judged by a panel of judges comprising representatives of the Promoter and at least two independent judges. The final judging will take place on or around the last week of January 2025.

At all stages, entries will be judged based on interpretation of the theme, artistic merit, emotion, impact, originality, aesthetic appeal and photographic skill.

In the event of a tie, an independent judge will select the winner from all tied entries using the original criteria. The decisions of the judging panel will be final, and no correspondence will be entered into.

7. Winner notification: The prize winners will be notified using any of the contact details provided at the time of entry. Promoter will make reasonable efforts to contact the winner, but it is the winner’s responsibility to monitor their voicemail, email account, direct messages and other applicable messaging services, including any junk mail folders, for receipt of the notification. The successful entrant must accept a prize by confirming their eligibility and acceptance within 14 days of the date of the initial notification. If the entrant fails to do so, an alternative entrant will be selected and notified as set out above and must claim the prize within 14 days. The process will be repeated until there is a first, second and third prize winner

8. Prizes: The prizes are as follows (“Prizes”).

a. Prize for first place Submission: €1000

b. The remainder of the prizemoney will be distributed among those entries selected for a forthcoming publication and exhibition.

9. Prize conditions: if Promoter considers it appropriate, or if it becomes necessary for reasons beyond Promoter’s control, a Prize may be varied or swapped for a suitable alternative in Promoter’s discretion.

10. Prize delivery: The Prize will be transferred to an account of the winner’s choosing within 30 days after the date that Promoter receives the winner’s valid Prize claim.

11. Liability: Nothing in these Rules limits or excludes any person’s liability for death or personal injury caused by negligence, fraud, or for any matter for which liability cannot be lawfully limited or excluded.

Consumers have legal rights in relation to products that are faulty or not as described and services which are not performed with reasonable care and skill and these legal rights are in addition to and are not affected in any way by anything contained in these Rules. However, to the fullest extent permissible by law, Promoter will not be liable for: (i) any loss, liability or damage caused by someone other than Promoter or someone acting under Promoter’s direct instructions and in accordance with Promoter’s instructions; (ii) any loss, liability or damage caused by any event or circumstance beyond Promoter’s reasonable control; (iii) any loss of profits or revenue, loss of anticipated savings or loss of goodwill; or (iv) any unavailability of Promoter’s website or app.

12. No endorsement: The Competition is in no way sponsored, endorsed, administered by or associated with any social media platforms. All third-party trademarks and other intellectual property rights are hereby acknowledged.

13. Cancellation and variation: Promoter reserves the right to vary, suspend or cancel the Competition and/or these Rules if it considers it necessary or appropriate to do so, including if there is any actual or anticipated breach of applicable law or if variation, suspension or cancellation is necessary due to an event outside Promoter’s reasonable control. In the event of cancellation, the Prizes may be awarded to winners drawn from entries received prior to cancellation.

14. Disqualification: Without limiting the options available to Promoter, Promoter reserves the right at any time to disqualify entries or entrants that Promoter regards as being in breach of these Rules, any applicable laws, any terms and conditions referred to in these Rules or the spirit of the Competition.

15. Interference with the Competition: Any attempt to damage or undermine the content or legitimate operation of the Competition is prohibited and may also be a violation of criminal and/or civil laws.

16. Promoter reserves all its rights and remedies to deal with breaches or suspected breaches of this rule including, without limitation, to exclude any entrant or winner believed to be associated with such activity.

17. Disclosure of winner’s details: By entering the Competition, each entrant acknowledges that in the event of a win their surname and county of residence may be disclosed to persons enquiring, where permitted by law. Any entrant may object to their information being made available in this way or may request that the amount of information made available be reduced, by contacting Promoter using the contact details at the end of these Rules. In these circumstances, the entrant acknowledges that Promoter may nevertheless disclose the relevant information, and the entrant’s entry, to the Advertising Standards Association of Ireland (ASAI), UK’s Advertising Standards Authority (and/or any other competent authority) if required to do so. This may happen where Promoter is required to demonstrate that it has awarded the

prizes advertised. To request disclosure of winners’ details, enquirers must submit a request to daniel@collateralglobal.org within 6 weeks after the end of the Entry Period.

Details will only be disclosed (if permitted by law) after the Prizes have been awarded.

18. Severance and waiver: If any part of these Rules is or becomes invalid, illegal or unenforceable, the validity, legality and enforceability of the rest of these Rules will not be affected. Promoter’s failure to enforce any term of these Rules will not constitute a waiver of that provision.

19. Disputes: If there is a dispute about the Competition or these Rules, Promoter’s decisions are final. If there is a conflict between these Rules and any other document referred to in these Rules, these Rules take precedence to the extent necessary to resolve the conflict.

20. Law and jurisdiction: The Competition and these Rules are governed by the laws of the United Kingdom.

21. Personal data: Entrants acknowledge that any personal data of entrants processed in connection with the Competition will be processed in accordance with Promoter’s Privacy Policy which can be found here [www.collateralglobal.org/privacy].

Contact: Enquiries about the Competition can be sent to Promoter at: daniel@collateralglobal.org.

For more information about this competition and to access consent forms visit www.collateralglobal.org